Central Administration is headed by the Municipal Coordinating Director (MCD) and is responsible for ensuring the implementation of governmental policies, projects and programmes at the MMDAs level.
The department guides policy formulation, planning and decision-making at the Assembly.
As part of its responsibilities, Central Administration acts as a liaison between Heads of other governmental and non-governmental agencies and the Municipal Chief Executive (MCE), it manages financial and other resources of the Assembly in consultation with the Municipal Chief Executive (MCE).
This Unit headed by the Information Officer exists to create awareness and inform the public of the Assembly’s Programmes and activities. The Public Affairs unit creates a mode of communication between the Municipal Assembly, assembly residents and other internal and external stakeholders. Its keen interest is in the effective information dissemination regarding Ejisu Municipal Assembly’s policies, programmes, processes, procedures and activities to stakeholders.
The unit is also into the preparation of articles, news stories, features, rejoinders and media advisories for dissemination through media channels as well as monitoring media coverage of activities of the Assembly in the media for the information and attention of the administrative head
Environmental Health and Sanitation Unit
The Waste Management Department is responsible for the provision of facilities, infrastructure Services and programmes for effective and efficient waste management for the improvement in environmental sanitation, the protection of the environment and the promotion of public health. The department primarily receives and provides adequate treatment and effective disposal of solid waste.
As part of ensuring proper hygiene, the department supervises the cleansing of drains, streets, markets, car parks and weeding of road sides and open spaces as well as inspection and maintenance of sanitary facilities in the Metropolis
Development Planning Unit
The Municipal Planning and Coordinating Unit plays a leading role in the planning, implementation and evaluation of developmental projects and programmes in the Assembly. It provides a lead support to the Assembly in the preparation of Annual Reports, Developmental Action Plans and Medium-Term Development Plans. It also monitors and reports on all developmental projects that takes place within the Municipality. The Unit plays the role of ensuring that the capabilities, skills and knowledge of staff are well developed to ensure their effectiveness and efficiency.
The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service. Its main responsibility is to ensure that the procurement activities are in harmony with the Public Procurement (Amendment) Act 2016, Act 914 used alongside the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority.
The unit also plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities.
The Budget Unit provides technical leadership in the preparation and management of the budget in the Ejisu Municipal Assembly.
It advises the Assembly on cost and financial implications in making financial decisions. It coordinates the preparation of budgets, participates in the preparation of procurement plan and assists in fee-fixing resolutions.
The Management Information System Unit (MIS) under the Central administration Of Ejisu Municipal Assembly of Ministry of Local Government & Rural Development
MIS (management information systems) unit is the department or unit controlling hardware and software systems used in the Assembly. The MIS also helps in the controlling of software that is used to store, organize and analyze information and data to support the development, management and implementation of policies, programs and services in the Local Government Service.
To become the most effective and efficient information technology unit in the assembly that serves with performance of professionalism in ICT related tools to enhance staff and interest of public, to also promote objectives for the development project of the assembly throughout the offices, Area Council, and all residents to accesses information pertaining in the Municipal, which include data analysis, data captured, maintenance, services of computer peripherals.
To develop computer systems as an affective interface for governmental programmes and activities based on ICT in the Municipal Assembly.
- Ensuring all ICT related programs are functioning well in the assembly
- Services and maintenance of all ICT tools in all decentralized departments and units of the assembly.
- Support in public address system projecting subjecting in general assembly meetings and governmental programs that will be held in municipalities
- Services and maintenance of all ICT tools are installed process for use
- Support in updating, analysis of data and printing of property rate/BOP
- Issuance of the update and printing staff salary and pay slip
- Issuance of computer and ICT tools function properly
- Issuance that system use to print property rate and business operating licenses are functions
- Maintenance of all the internet facilities in the assembly
- Train staff to know how to use the ICT tools
- Insuring all software systems HRMIS and others including; clocking devices, digital address systems are function properly.
- Assist in revenue mobilization software maintenance
Establishment of Transport Department At MMA Level
The Transport Department is established at Metropolitan and Municipal Assemblies as per Second Schedule of the Local Governance Act, 2016 (Act 936).
Strategic Overview of Transport Department
The guiding principles for the functioning of the Transport Department are as follows:
Vision: Providing a World standard Urban Mobility System that guarantees safe, efficient, effective and accessible mobility in the district.
Mission: To deliver transportation planning, regulation and management solutions that provide safe, effective, efficient, accessible and convenient mobility system consistent with best consumer satisfaction to enhance the quality of life of the people.
Objectives of the Establishment of the Transport Department
- To ensure development of a well-planned transport network and properly regulated transportation services within the district;
- To develop accurate transport database to enable effective integration of urban and transport development at the district level
- To ensure effective and efficient transport service delivery and improvement of general mobility of people and goods within the district;
- To develop capacity and technical expertise for transport planning, regulation, safety and network development at the district level;
- To assist the District Assembly in executing its functions in relation to planning and development of transport infrastructure, i.e., transport terminals, taxi ranks, car parks, bus stops;
- To regulate movement of specified vehicles on specified roads to minimize congestion within the principal commercial centres;
- To regulate commercial transport services, control the use of Lorry Parks, bus stops, and car parking areas;
- To coordinate traffic management measures to minimize congestion on the general road network;
- To sensitize transport stakeholders on local policies and programs and provide opportunities for operator feedback;
Client Service and Registry
The Client Service is the first point of view to the Municipal Assembly which promotes and strengthen the relationships with the public so that they would be able to access and address their immediate developmental needs.
The Client Service aims at boosting client confidence in the operations the Municipal Assembly in the delivery of its mandate. The Client Service ensures that clients are promptly notified on the receipt and dispatch of correspondences.
Internal Audit Unit
- Assessing payment vouchers to ensure value for money.
- Monitoring Revenue collection
- Assessing suitability of controls in place
- Advising management on the need for review of any unsuitable controls
- Assessing and report on activities of other departments of the Assembly
- Undertaking any assignments assigned by management
A copy of the Municipal Assembly’s Client Service Charter can be downloaded at the downloads section of this website. (ejima.gov.gh)